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Woodmoor Water and Sanitation District, March 10 – Board authorizes easement agreement for Well 12R


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By James Howald

The Woodmoor Water and Sanitation District (WWSD) board authorized an easement agreement between the district and the Woodmoor Improvement Association (WIA) at the March 10 meeting. The board amended its agreement with the Loop water reuse project. The board heard a financial report from board Treasurer Roy Martinez and operational reports from District Manager Jessie Shaffer, Operations Superintendent Dan LaFontaine, and District Engineer Cyndey Saelens. The meeting ended with an executive session.

Easement agreement authorized

Shaffer asked the board to authorize a temporary construction easement between WWSD and the WIA that facilitates well 12R to be drilled in the South Woodmoor Preserve. The easement agreement covers an area just under a third of an acre west of Muzzle Loader Way between lots 349 and 351. The easement will allow WWSD to drill well 12R, build a well house, and install safety bollards, concrete pads, and pipelines. After the well is drilled, the temporary easement will transition to a permanent utility easement just under one-tenth of an acre in the same location.

Resident Tish Norman told the board she lives close to the location where the well will be drilled and had concerns about lighting and noise during the three-week period when the well is being drilled. Shaffer said all the nearby residents would receive notices once both WWSD and WIA sign the easement agreement. He said temporary soundwalls would be installed to reduce the noise caused by drilling and the lighting would have hoods to lessen the impact on neighbors. Board President Brian Bush added that the land would be restored once the drilling and construction concluded.

The board voted unanimously to authorize the easement agreement to be signed by a representative of WWSD. The agreement will take effect once it is also signed by WIA.

Agreement with the Loop amended

Shaffer explained that the amendment to the agreement between WWSD and the Loop addressed two issues: the number of Loop board members each participating district would appoint and the requirement for a unanimous vote of members present to approve any action by the Loop board.

Shaffer said that the withdrawal of the Cherokee Metropolitan District (CMD) from the Loop in December 2024 created a procedural problem for the Loop board. Under the existing agreement, each member district appoints one member to the Loop board. CMD’s withdrawal left only three water districts participating in the Loop, which meant that two Loop board members constituted a quorum. Any conversation between two Loop board members was therefore a public meeting that had to comply with Colorado’s open meeting laws, including an announcement of the conversation 24 hours in advance. A quorum of two was constraining discussion between board members, Shaffer said

To fix this, in the case where there are less than four participating districts, the amended agreement gives each participating district two board members, thereby requiring four board members to constitute a quorum and allowing for informal discussions between board members. If there are four or more participating districts, then each district appoints a single member of the Loop board.

The amended agreement also specifies that all board actions require a quorum and a unanimous vote of the members present.

The board voted in favor of the amended agreement and appointed LaFontaine to be WWSD’s second board member in addition to Shaffer. Saelens is the alternate Loop board member.

Financial report

Martinez told the board that the district was moving from cash-based accounting to accrual-based accounting, which meant the monthly financial reports would always be for the previous month. Bush explained accrual-based accounting shows what was billed, not what was received, and that figures would reconcile over time.

The board voted unanimously to accept the financial report.

Operational reports

In his Manager’s Report, Shaffer discussed a water reuse study underway by Colorado Springs Utilities (CSU) that parallels the Loop. The two projects could share some infrastructure, such as reservoirs, Shaffer said, adding he expected CSU’s study to be complete in a year.

Shaffer noted two water-related bills under consideration by the state Legislature. A bill to allow unlimited harvesting of rainwater was postponed indefinitely, he said. A bill regulating how tap fees can be used and prohibiting embedding operating costs in them was likely to pass, he said. WWSD tap fees already comply with the requirements of the bill, according to Shaffer.

In his Operations Report, LaFontaine said that after three months of greater than normal water loss, he had concluded that there were leaks in the water distribution system that had not yet surfaced. He asked his staff to be on the lookout for evidence of leaks and said he was evaluating technologies that could identify leaks. He noted two well failures: Well 10 had a motor fail and Well 21 had a variable flow device fail.

In her Engineer’s Report, Saelens said she was working with Classic Homes on timelines for its Monument Junction developments. She said the district’s newest Dawson aquifer well had encountered a setback requiring a change to the way the well is built.

Bush noted that his term of office as president of the board will end on May 6. He said the board can appoint him as president for the remainder of his two-year term on the board, adding he would serve if the board wishes.

Executive session

The meeting ended with an executive session to determine negotiating positions and to confer with legal counsel on potential agreements with CSU.

No actions were taken following the executive session.

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The next meeting is on April 14 at 1 p.m. Meetings are usually held on the second Monday of each month at 1 p.m. at the district office at 1845 Woodmoor Drive. Please see www.woodmoorwater.com or call 719-488-2525 to verify meeting times and locations.

James Howald can be reached at jameshowald@ocn.me.

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