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Articles from Vol. 24 No. 7 - July 6, 2024

Monument Fire District, June 26 – Controlled burn successful; station rebuild design approved

By Natalie Barszcz

At the Monument Fire District (MFD) meeting on June 26, the board heard about the outcome of the controlled burn in Monument Preserve, approved the Station 3 rebuild design and a land purchase for a future station, received updates on the station remodels, approved the transfer of the Donald Wescott Fire Protection District (DWFPD) Volunteer Firefighter Pension Fund (VFPF), and approved a quit claim deed to transfer the Sun Hills property to the district. The board accepted the 2023 audit presentation.

President Mike Smaldino and Director Duane Garrett were excused. Director Randall Estes did not attend.

Controlled burn outcome

Division Chief of Community Risk Jonathan Bradley, acting as liaison to the U.S. Forest Service and the community for the controlled burn in Monument Preserve, said Congress designated the forests along the Front Range from Fort Collins to Pueblo as high risk for wildfire, and that allowed the individual forest districts to access funds for mitigation projects.

The plan was to masticate areas and then conduct a controlled burn, far more effective than one without the other. The complexity of burning an area surrounded by homes on three sides was challenging, but burning fuels in the winter months would not have been as effective, and windy, dry conditions throughout the spring would have had a greater impact on the residents. Fifty members of Team Rubicon mitigated the undergrowth in the area adjacent to Shiloh Pines and Forest View Acres; the district assisted with two chipping crews. The weather and fuel moistures dictated the time of the burn, combined with when the leaf-out period began.

The initial plan was pushed back by a day and began on June 12 and ended June 13. Two sections did get hotter than planned and some trees were burnt, but it opened up the canopy a little bit, the insects and woodpeckers are taking advantage of the dead trees, and the scorched trees will recover. The 600-acre burn went as planned, and the U.S. Forest Service met many of its objectives despite not burning the third day. The 300 acres in the third area may be burned in 2025 or 2026, said Bradley.

Division Chief of Administration Jamey Bumgarner said the Interlaken Fire began on the same day the prescribed burn commenced, and that fire was contained due to previous forest mitigation efforts.

Fire Chief Andy Kovacs said a good working relationship has been established with the U.S. Forest Service and the district ranger. The district had units assigned to the area to assist, and it was a great success, he said. See the On the Trail column on page < 19 >.

Station 3 rebuild design

The board held a workshop on May 29 to discuss the Station 3 design. The presentation detailed four options for the rebuild of Station 3 on about 2 acres adjacent and north of the YMCA on Jackson Creek Parkway. OZ Architects gave a two-hour presentation with board discussion. The general feeling of the board was to proceed with caution and remove the administrative office option to reduce costs.

At the June 26 meeting, Bumgarner requested the board approve one of four design options to allow the design concept to be submitted to the town for approval. The design concept is required during the land approval process, he said.

Treasurer Tom Kelly said he favored the phased approach, which will jack up the cost in the long run by adding administrative offices at a later date, but it will meet the immediate need with room for growth and is the optimum design, he said.

Kovacs requested the fourth option Kelly suggested for about $18 million to construct a two-story, 17,000-square-foot fire station with 10 dormitories (allows option to add additional firefighters), four bays, and space to allow the addition of administrative offices. The design adds $1 million to the cost but allows enough space to grow and was the staff’s selection.

The administrative office space at Old Forest Point meets the current staffing needs, but property tax revenue changes could affect special districts. The budget coordinators are working on requests that are due in August in preparation for the 2025 budget. This year, the district took on the largest one-time hiring of nine firefighters and may not hire any more in 2025 or add any additional administrative staff. The district will make do with the existing space, but it would be preferable to have a secure facility, Kovacs said.

Note: Removing the administration offices saved about $4 million.

Kevin Schaffer of OZ Architects said if the planning approval phase is shortened, the district could expect a 10- to 14-month construction phase, and assuming the project takes 12 months the rebuild could be complete around February 2026.

Kovacs said the district is taking a responsible approach, building with quality materials to last 75 years, a balanced approach sensitive to the conservative nature of Monument, he said.

The board approved the design, 4-0.

Station 6 land purchase

Bumgarner said the QuikTrip property of about 4.7 acres at Baptist Road and Squadron Drive is available for the district to purchase, in total or just the 2 acres facing Baptist Road. Another property owner had offered the district a 2-acre parcel off Old Denver Road for the same price as the 2-acre QuikTrip property.

Kovacs said Battalion Chief Scott Ridings mapped the QuikTrip parcel and found that a future Station 6 on the QuikTrip site would serve Struthers Road better than existing stations. The land price and timing are right, as the real estate is being bought up, but when the decision to build arrives the district will have land available to house a single engine company staffed with four personnel. Had the board pursued 4 acres at the QuikTrip property, funding for other capital improvements would be deferred. Ultimately future boards and staff could decide to sell the 2 acres, he said.

Kelly said the district is going high on expenditure with the Station 3 rebuild and is 214% over budget on the Station 4 remodel. The district needs to stick to what is required and within the budget for the land purchase. Funding to cover the over-budget Station 4 remodel still needs to be found; “it’s requirements not desirements,” said Kelly.

Kovacs said the district budgeted $500,000 in 2024 for the Station 6 land purchase and will use $500,000 from collected impact fees. The land is expected to cost about $1.2 million for the 2 acres.

The board approved pursuit of the 2-acre land purchase from QuikTrip.

Overtime savings

Kelly requested the board consider changing the meeting times to earlier in the day in an effort to prevent overtime costs when staff must stay for meetings. The goal is to continue fiscal responsibility with the capital investments and remain prudent with the district funds, just as the residents requested during the meeting on the proposed Station 1 training center in April, said Kelly. See www.ocn.me/v24n5.htm#mfd. The meeting time change will be discussed at the July meeting.

Facility remodel updates

Bumgarner gave an update on the ongoing station remodels and said:

  • Station 4 had some minor delays, and the move back into the station will occur around mid-September. The north side of the station is operational with an added shower to allow operations to continue with Engine 514 crews. The bid at about $900,000 includes fire sprinklers, dampers, heaters in the bay, a concrete pad that was additional to the contract for about $60,000, and an increase to the water line was necessary. Donala Water and Sanitation District had originally advised against replacement, but it was deemed necessary during construction. The remodel is about 50%-70% done, and the final cost will be known closer to September. The ambulance is located at Station 3 on Woodmoor Drive.
  • The remodel of “Shamrock” Station 5 (Highway 83) cost just under $500,000.
  • The Station 2 remodel plans have been submitted to the Monument Planning Department and once approved the district will have a year to commence the construction process. Crews will likely move to Station 5 during the five-month remodel.
  • After attending a station design conference with Lt. Curt Leonhardt, the district is looking at replacing bay doors when funds permit with a transition to bi-fold doors to reduce maintenance.
  • The Station 1 Training Center plat has been submitted to the town and will include Front Range Fire Apparatus. The maintenance facility location in Fredrick Firestone is used by the district for apparatus repairs, and the additional location in Monument will save additional overtime, manpower, time out of district, and fuel costs.

2023 audit gets unmodified opinion

Mitchell Downs of CBIZ said he had been working on fire district audits in El Paso and Teller counties for about 25 years. Five adjustments were made, including one Martin requested, and they mostly involved the DWFPD VFPF, due to actuarial liability and a lag in asset reporting and based on the 2022 numbers. There were no big internal control problems, and the district received a clean or unmodified opinion. In the future the audit will be performed with a few different procedures due to CBIZ owning the company, said Downs. See DWFPD article on page < 12 >.

The board accepted the presentation of the audit.

Wescott merger transfers

Kovacs said before the meeting the Wescott board approved the transfer, along with a quit claim deed for the Sun Hills property, an exclusion of two properties, and the substantial transfer of funds to MFD. He requested the board approve the transfer of the Wescott VFPF to MFD for future administration and said Wescott had a number of volunteer firefighters coming in and out of the district over the years, but the program was discontinued at the beginning of the merger.

The fund had about 20 volunteers and about $930,000 at the end of the first quarter. Volunteers receive a monthly stipend based on the number of years served. The account is well funded and growing, although the FPPA always recommends adding funds. Ultimately, the Board of Trustees decides if the fund needs additional funding. One volunteer has yet to receive funds, and one passed away last year.

Director Mark Gunderman said the board did increase the stipend by $50 a few years ago to allow a full pension of $450, but a lot of the volunteers were hired full-time before qualifying for the volunteer pension at five years’ service. The volunteers are eligible to receive a pension at age 55, and the amount is based on time served, he said.

District Administrative Officer Jennifer Martin said that adding funds to the plan is based on the actuarial study.

The board approved the fund transfer to MFD, 4-0.

Sun Hills former Wescott Station 3

Kovacs requested the board approve the quit claim deed transferring the Sun Hills (former Wescott Station 3) property that is being used for storage by the district and two nonprofit groups. The property was sub-divided by a former Wescott fire chief and can only be used as a fire station, the property is tired and packed to the gills, but it is serving a practical purpose, he said.

Gunderman said the property can be sold, despite rumors it could not, but the Homeowners Association (HOA) raised concerns other property owners would seek to sub-divide. The district agreed to consult the HOA before selling the property to find a mutual agreement. The property could be returned to the original property, but that owner would be responsible for demolishing the building, he said.

The board approved the quit claim deed for the former station, 4-0.

Colorado Open Records Act

Martin requested the board approve the Revised Standard Operating Procedures, with the Colorado Open Records Act (CORA) retrieval fee change from $30 after the first hour to $41.37 as of July 1.

The board accepted the CORA policy fee change.

Fire technician hired

Bumgarner said the district hired Joseph Valdez for the fire technician position about two weeks earlier. Valdez is studying to be an EMT.

Note: The chief’s report and the financial report can be found at www.monumentfire.org.

The meeting adjourned at 8:53 p.m.

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Meetings are usually held on the fourth Wednesday every month. The next regular meeting is scheduled for July 24 at 6:30 p.m. at Station 1, 18650 Highway 105. For virtual joining instructions, agendas, minutes, and updates, visit www.monumentfire.org or contact Director of Administration Jennifer Martin at 719-484-9011.

Natalie Barszcz can be reached at nataliebarszcz@ocn.me.

Other Monument Fire District articles

Forest Lakes Metropolitan District and Pinon Pines Metropolitan Districts 2 and 3, June 14 – 2023 budgets amended

By Natalie Barszcz

The Forest Lakes Metropolitan District (FLMD) and Pinon Pines Metropolitan District (PPMD) 2 and 3 boards held a joint special meeting on June 14 to conduct public hearings on the amended 2023 budgets for FLMD and PPMD’s 2 and 3. The boards also adopted a second amendment to the FLMD and PPMD’s 2 and 3 budgets appropriating funds for the respective districts.

Note: The joint meeting was held via teleconference, the first meeting since December 2023. See www.ocn.me/v24n1.htm#flmd. A quorum could not be met for a special meeting scheduled on June 28 to approve the 2023 audits.

Secretary Joe Loidolt, president of Classic Homes, was excused.

2023 budget amendments

President George Lenz, executive vice president of finance for Classic Homes, opened the public hearing on the 2023 budget amendments for FLMD and PPMD’s 2 and 3. No comments were heard, and the public hearing was closed.

District Manager Ann Nichols said she had already amended the budget for FLMD for the conveyance of public infrastructure the district receives at year end for the Falcon Commerce Center phase 2 and FLMD filings 5, 6, and 7. Developers spent a significant amount on installing public roads, which creates a liability for the developers until those assets are transferred. The district immediately made the following entries to dedicate the public roads to the appropriate entities:

  • El Paso County filings 5, 6, and 7
  • The Town of Monument—Falcon Commerce Center

Nichols said there is no expenditure, just a journal entry the auditors insist is covered by an appropriation, and the board was asked to review the worksheet and approve the resolutions for:

  • The additional appropriated amount of $9.5 million for road infrastructure in FLMD, a contribution to other governments.
  • An additional $600 for the liability insurance increase for PPMD 2 (West Valley).
  • An increase in funds for the 2023 audit for PPMD 3 (Falcon Commerce Center).

The district had allocated $1,000 in the budget for a request for audit, but due to the level of activity in PPMD 3, a full-blown audit was required for about $6,000, said Nichols.

Treasurer/Assistant Secretary Douglas Stimple, chief executive officer of Classic Homes, said there had been no requirement to make similar corrections before audit presentations for any of the other special districts Classic Homes had developed.

Nichols said the district’s auditors, Hoelting & Co. Inc., had notified the district that even though there is not an actual expenditure of funds, a note in the audit would appear stating the district had exceeded its appropriations. It is worth the effort to make the journal entry corrections and appropriations before submitting the audit to the state, and the auditors agreed, said Nichols.

The board made a blanket motion to approve three resolutions appropriating funds for the three districts.

The meeting adjourned at 10:35 a.m.

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Meetings are usually held quarterly or when necessary, on the first Monday of the month at 4 p.m., via Teleconference. A special meeting will be held in July (date to be confirmed) for the 2023 audit presentations. Meeting notices are posted at least 24 hours in advance at forestlakesmetrodistrict.com. For general questions, contact Nichols at 719-327-5810, anicholsduffy@aol.com.

Natalie Barszcz can be reached at nataliebarszcz@ocn.me.

Other Forest Lakes Metropolitan District articles

Woodmoor Water and Sanitation District, June 10 – Residents question development and water availability

By James Howald

In June, the Woodmoor Water and Sanitation District (WWSD) board heard concerns from residents regarding the future water supply, especially as it affects the proposed residential development Monument Ridge East (MRE). District Engineer Ariel Hacker updated the board on the pace of development and its impact on revenue the district expects from tap fees. The board heard operational reports, rescheduled its next meeting and planned a workshop. The meeting ended with an executive session, after which no action was taken.

Is there enough water for MRE?

During the public comment portion of its meeting, the board addressed questions about the availability of water to serve the MRE residential development, which is planned for the land at the northernmost edge of El Paso County, just south of County Line Road and east of I-25. About 444 residences in total, some detached single-family residences, some duplexes, and some fourplexes, are planned for the site.

Resident Lanette Prosseda reminded the board about the history of the Misty Acres development, which was originally to have just over 400 single-family residences but needed to be reduced in size in 2005 due to concerns about lack of water. This happened before the district’s purchase of the Woodmoor Ranch and its water rights, she said. She questioned whether there would be enough water for MRE.

Steve King, Monument mayor pro tem, said he understood MRE would need to buy supplemental water from the district, which comes at a much higher cost than the standard one-half-acre-foot of water per acre of land that is the standard water service in WWSD’s service area. He also mentioned a concern over the number of impervious surfaces that the development would entail.

Resident Gordon Reichal asked if the restrictions on outdoor watering meant the board was concerned about the availability of water.

District Manager Jessie Shaffer explained that the restrictions on water were primarily intended to manage issues of peak demand, not total availability of water. Handling peak demand was a costly issue for the district, he said. The water restrictions are aimed at leveling the peaks of consumption and reducing the overall costs of water delivery, Shaffer said. He added that demand management is “just good stewardship” of a resource and everyone should be mindful of the need to conserve water.

Shaffer went on to say that WWSD is not a land use authority and did not have the legal responsibility or authority to decide on land use issues: “We can’t tell anyone what they can build.” Land use decisions in the WWSD service area are made by the county, he said.

Shaffer said the district drafts a Long Range Plan (LRP) every five years that details the water rights to ground and surface water owned by the district. The current LRP, which estimates water needs at buildout, allows for 600 single-family residences on the land that MRE would occupy. He said the district’s supplemental water policy was designed to help ensure development paid for its demands on the district.

Board President Brian Bush said the district has enough water to serve “full buildout.” He said he was not on the board when the decision was made to purchase the Woodmoor Ranch and its renewable water rights, but he thought that decision was sound. He said the board was not able to help those who opposed MRE in any configuration. He suggested residents take their concerns to the county Planning Commission or the county commissioners.

King said his main concern is the impact MRE would have on the conservation easement in Douglas County immediately to the north. He estimated that only 15% of MRE’s land would be permeable, and said he believed that was a valid reason not to move forward with the development. Douglas County has protested the plans for MRE out of concerns for the conservation easement, he said.

Growth slows, reducing water tap fee revenue

In response to questions from the board at a previous meeting about expected revenues from water tap fees, Hacker told the board that her calculations showed that development in the WWSD service area was slowing. The estimate of new water taps used in 2024 was close to the actual number of taps sold, she said. The Cloverleaf development just east of Lewis-Palmer High School purchased 15 taps in the first half of 2024 and is expected to purchase another 15 in the last six months of the year. The Monument Junction East development has purchased 14 taps and is expected to purchase 48 more by the end of the year.

A 3/4-inch water tap, the most common size for residential uses, costs $37,235 and a sewer tap costs $10, 388.

Hacker said the Waterside, North Bay, MRE, and Monument Junction West developments are not expected to purchase taps until 2025.

At previous meetings, the board discussed the possibility of raising tap fees in mid-2024. Historically, the board has raised tap fees only once per year as a part of its budgeting cycle. Shaffer said growth was slowing, in part due to high interest rates, and he recommended leaving tap fees unchanged until next year. Bush said he did not recall the board ever raising tap fees mid-year.

Operational reports

In his financial report, Treasurer Roy Martinez commented that revenue from supplemental water service was at 100% of the budgeted amount, and income from leases had seen an increase from the district’s lease of a portion of Woodmoor Ranch to Enerfin Renewables Inc. to be used for a solar array.

Martinez said the district had added an additional bank account that was used for a money market account that generates much higher interest.

The board voted unanimously to accept the financial report.

In his report, Operations Superintendent Dan LaFontaine said water loss had returned to 10%, which was normal. He reported no breaks or failures for the previous month. He reported a loss of water pressure in some houses due to an error made in the installation of a pressure reducing valve required by the Monument Junction East development.

Next meeting rescheduled

The board voted to delay its next meeting to July 15 to allow an additional week to work on the 2025 budget data.

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The next meeting is scheduled for July 15 at 1 p.m. Meetings are usually held on the second Monday of each month at 1 p.m. at the district office at 1845 Woodmoor Drive; please see www.woodmoorwater.com or call 719-488-2525 to verify meeting times and locations.

James Howald can be reached at jameshowald@ocn.me.

Other Woodmoor Water and Sanitation District articles

Monument Sanitation District, June 19 – 2023 audit accepted; repair hits snag

By Jackie Burhans and James Howald

In June, the Monument Sanitation District (MSD) board heard an audit report from Derek Watada of Olson, Reyes & Sauerwein LLC, the district’s auditor. In his Manager’s Report, District Manager Mark Parker discussed a change to the plan to repair a sewer line that runs under Highway 105 adjacent to the Taco Bell restaurant.

Audit shows no concerns

Watada thanked the MSD staff who helped with the audit. He described the district’s finances as “business as usual.” He mentioned that the grant MSD received as part of the American Recovery Plan Act, which is being used to repair a sewer main connecting the Willow Springs neighborhood to the Tri-Lakes Waste Water Treatment Facility, was a new category in the audit. The district’s net position, or equity in MSD’s infrastructure, increased from $5 million to $9.4 million, primarily due to a lift station built by the developer of Willow Springs and then donated to the district, which will maintain it.

Watada asked the board to be aware of the need to separate duties, pointing out that it was difficult to compartmentalize duties in an organization with such a small staff. Parker pointed out that Haynie & Co., the district’s accounting company, assisted Accounts Administrator Cheran Allsup and Parker in their efforts to separate all duties involving financial matters.

The board voted unanimously to accept the audit report.

Unexpected spot repair needed

In his Manager’s Report, Parker told the board that the repair to a sewer line running under Highway 105 was planned to be complete by June 4, but that deadline had not been met. After telling MSD that the pipeline could be repaired by relining it, with no need to excavate and interrupt traffic on the highway, the contractor, Aegion/Inasituform, had changed its position and now said a spot repair was needed. Parker said he believed that change of position invalidated the district’s contract with Aegion/Insituform. Parker said he was organizing a meeting with the contractor and GMS Engineering Inc., the district’s consulting engineers.

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Monument Sanitation District meetings are held at 9 a.m. on the third Wednesday of the month in the district conference room at 130 Second St., Monument. The next regular meeting is scheduled for July 17. See colorado.gov/msd. For a district service map, see colorado.gov/pacific/msd/district-map-0. Information: 719-481-4886.

Jackie Burhans can be reached at jackieburhans@ocn.me.

James Howald can be reached at jameshowald@ocn.me.

Other Monument Sanitation District articles

Donala Water and Sanitation District, June 20 – Loop water reuse project discussed

By James Howald and Jackie Burhans

In June, District Manager Jeff Hodge gave the Donala Water and Sanitation District (DWSD) board a detailed update on the status of the water reuse project, often called The Loop, in which DWSD is an active participant, along with Woodmoor Water and Sanitation District and Cherokee Metropolitan District. The board also considered a recommendation from Brett Gracely, a project engineer with LRE Water, to lease surface water from DWSD’s Willow Creek Ranch to the Arkansas Groundwater and Reservoir Association (AGRA). (Arkansas in this instance refers to the Arkansas River, not the state.) The board also heard financial and operational reports.

The Loop focuses on financing, member obligations, and easements

Hodge told the board that The Loop leadership is drafting a Member Agency Financing and Contribution Agreement that will define the benefits and responsibilities of participating agencies. He mentioned that some of the agencies are seeing personnel changes that will affect who represents them on The Loop board. A “Go or No Go” decision is expected from participating agencies in September. The agreement will help The Loop get the bonds needed to complete the project, Hodge said. DWSD was slated to receive 500 acre-feet of water per year, roughly 13% of the water produced, at a cost between $20 million and $25 million. That amount is equal to the cost of drilling eight wells, Hodge said. He pointed out that the average productive life of a well is 40 years, but The Loop, which will allow customers to reuse return flows from DWSD’s treatment facility after they have made their way through the watershed to Fountain Creek, will have a useful lifetime closer to 100 years.

Recalling the history of The Loop, Hodge explained that when American Recovery Plan Act funds became available in 2021, The Loop’s board asked for $145 million, enough to complete the entire project, but received $4 million, enough to reimburse the seed money that participating agencies invested in the project. Initially, the participating agencies signed a Memorandum of Understanding to get the project underway, and then formed the El Paso County Regional Loop Water Authority

Hodge said The Loop was still discussing how it could partner with Colorado Springs Utilities, which has its own goals for water reuse. He also pointed out that some of the initiatives expected on the ballot in November could impact the financing for DWSD.

At The Loop meeting held earlier in the day on June 20, a contract was awarded to a company that will manage the acquisition of the easements needed by the pipeline that will convey The Loop’s water from Fountain Creek to customers in northern El Paso County. Purchasing the easements represents a risk for the project, Hodge said. See The Loop board meeting article on page < 17 >.

Board President Wayne Vanderschuere asked Hodge to get the agreement to the DWSD board for review as soon as possible so that the board would have enough time to review it thoroughly.

District decides to lease water

Gracely told the board that due to heavier than usual precipitation over the last year, some of the reservoirs where DWSD stores water are full, leading to the risk that some of DWSD’s water stored in those reservoirs might need to be released rather than delivered to customers. AGRA has a beneficial use for surface water from the Willow Creek Ranch owned by DWSD and stored in the Pueblo Reservoir. Permission was granted by the state’s engineer for AGRA to use a portion of DWSD’s water stored in the Pueblo Reservoir, Gracely said.

Gracely asked the board to give Hodge the authority to enter a revised or new lease with AGRA, subject to review by the district’s water counsel. The board voted unanimously to give Hodge that authority.

Operational reports

In his financial report, Hodge said water sales were on track to meet revenue goals in 2024. In 2023 abundant rainfall meant residents had less need to water lawns and gardens and that reduced the district’s revenue from water sales. Hodge anticipated that tap fees would generate higher than budgeted revenue because of a 44-home residential development planned by Classic Homes adjacent to the Big R Store east of I-25. Property taxes were being received as expected, Hodge said.

Hodge said legal review of the district’s agreement with The Loop would raise legal fees slightly, and upgrades to the district’s phone system would raise the large office equipment budget line item.

The board voted unanimously to approve the financial report.

Water Operator Ronny Wright told the board progress was being made in returning Well 16A to production. Issues with Well 1A were being analyzed, he said. Wright said he expected the repairs to the district’s water storage tanks to be complete before July.

On the wastewater side, Chief Waste Plant Operator Aaron Tolman reported E. coli numbers were down from the previous month at about 14% of the allowable level.

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The next board meeting is scheduled for Thursday, July 18 at 1:30 p.m. Generally, board meetings are held the third Thursday of the month at 1:30 p.m. and include online access; call (719) 488-3603 or access www.donalawater.org to receive up-to-date meeting information. The district office is located at 15850 Holbein Drive, Colorado Springs.

James Howald can be reached at jameshowald@ocn.me.

Jackie Burhans can be reached at jackieburhans@ocn.me.

Other Donala Water and Sanitation District articles